What Does Procurement Clerks Do?
Procurement clerks are responsible for overseeing purchase orders and related information. Clerks gather all pertinent details such as what inventory is out of stock and draws up an appropriate order form. These professionals frequently contact suppliers to schedule deliveries or expedite an order. Additionally, clerks will look over bid forms and compare prices, delivery dates and other specifications. In this manner, they determine the quality of each bid and ultimately which contractor to hire.
Procurement Clerks Skills and Abilities
Procurement clerks typically work in an office setting and will need to feel comfortable in that environment. To be successful in this field, professional need to develop a certain set of capabilities such as:
- Complex problem solving: Negotiating the details of bid contracts and delivery systems requires the ability find one solution to fix multiple problems. Clerks must be able to juggle this complexity effectively.
- Information ordering: On the job, clerks must prioritize tasks around a matrix of schedules and regulations. Ordering actions and information properly can significantly improve their professional performance.
- Active listening: Clerks will likely work with multiple individuals to assess when orders must be placed. This requires listening carefully and asking appropriate questions without interrupting.
- Communication: Clerks work with oral, written and electronic mediums to gather information and write purchase orders. They must be able to communicate well in each of these forms.
Procurement Clerks Duties
Procurement clerks can cover a range of responsibilities depending on the specifics of their work environment. However, general duties across the board may look like:
- Gathering information: These professionals must compare prices, delivery systems and existing inventory in order to choose suppliers and make purchases in a timely manner. This information comes for bid letters and conversing with company representatives.
- Working with computers: Clerks are constantly gathering and recording data in one program or another. Additionally, much communication now occurs through electronic means.
- Processing information: After gathering the necessary details, clerks then figure out how to act and what to order. Furthermore, they must decide what should be told to whom.
- Communicating with colleagues: Clerks work with inventory managers and suppliers to stay aware of shipments and stock. Whether in person or remotely, these professionals must stay in contact with multiple individuals and companies.
Procurement Clerks Tools and Technology
Clerks work consistently with various software and computer programs in addition to other physical tools. During their career, these professionals might encounter:
- Database interfaces
- Accounting software
- Cash registers
- Scheduling software
- Fax machines
- Enterprise planning software
- Copy machines
While the exact program or equipment brand will vary from company to company, industry professional can easily adapt to the similar frameworks.
Education and Training for Procurement Clerks
To enter into this profession, you will need at least a high school diploma or equivalent and you can complete an instructional program in clerical services. About 35 percent of industry professionals have some college, 22.5 percent have a bachelor’s degree, 10 have an associate’s degree and 23 percent have a high school diploma or equivalent. Entry-level professionals are provided with moderate training once hired.
Procurement Clerks Salary
In this profession, you can expect to do fairly well as the median national salary is $39,900 annually and the top ten percent make $55,600 and up. These figures will vary across state borders. For example, the median wage in Washington, DC is $51,200.
Procurement Clerks Jobs by Geography
In terms of sheer number of jobs, California, Texas and Florida lead the nation, but Texas, Arizona and Utah show the most projected growth. By 2022, Texas is likely to see a 16.7 percent growth in the market. With good salaries and a stable job market, procurement clerks have a reliable profession.