What Does a Payroll and Timekeeping Clerk Do?
As a payroll and timekeeping clerk, you are responsible for organizing and recording the amount of time employees spend on their jobs as well as their appropriate compensation. In addition to time worked, your hiring company may ask you to integrate employees’ production and commission. You may also be required to post deductions and wages as well as prepare paychecks at the end of a particular pay period.
Payroll and Timekeeping Clerk Skills and Abilities
Since this is a job that requires you to spend a great deal of time interacting with computers, it is best that you are able to enact basic repairs should the need arise. Your computer will help you put your clerical knowledge to use as you manage information. You will likely be spending a sizeable portion of your work time speaking with other company employees, as there will always be questions and concerns where money is involved. As such, familiarizing yourself with company principles regarding compensation and benefits will prove hugely useful in addressing these concerns in an informative and polite manner.
Payroll and Timekeeping Clerk Duties
In order to calculate payroll and deal with any discrepancies, you will have to deal with a variety of documentation including work charts, time sheets and your initial wage computations. If your company starts to hire new employees, it is your job to process their paperwork and enter it into any necessary databases. If someone leaves the company, takes sick or vacation days, is exempt to some fee or tax or transfers to another location, you need to update your system with that information so that it is reflected in the way he or she receives payment.
Payroll and Timekeeping Clerk Tools and Technology
Your desktop computer should be from a reliable brand with hardware that will allow you to perform your duties as efficiently as possible. You will need access to software for e-mail, human resources, databases and accounting. A desktop calculator is also quite useful to have on hand for any quick computations that need to be done.
Education and Training for Payroll and Timekeeping Clerks
Nearly all companies require that applicants for a job as a payroll and timekeeping clerk have at least a high school diploma in order to be seriously considered for the position. A sizeable portion of people already in this field have some time in college or even a degree. College coursework in accounting and bookkeeping is highly useful. Though prior work experience is not mandatory, you will be spending some time doing on-the-job training before you are allowed to work on your own.
Payroll and Timekeeping Clerk Salary
While the wages of a payroll and timekeeping clerk may not be outstanding, it can be a great way to get some experience and get your foot in the door for some higher level accounting positions down the line. The median annual wage figure in the United States for this job is just under $40,000 while the bottom ten percent of workers make right around $26,000. Depending on where you work, you might eventually get into the highest ten percent who make upwards of $58,000 per year.
Payroll and Timekeeping Clerk Jobs by Geography
As the number of people in the working population goes up, so does the need for people to handle their payment information. If you are considering moving for a job, the greatest number of payroll and timekeeping clerk jobs are in California, Texas and New York. However, the most growth over the coming years is expected to take place in Utah, Arizona and Colorado. Though you must take care to take cost of living and other factors into account before making a final decision, the states with the highest median wages are the District of Columbia, Massachusetts and Alaska.