What Do File Clerks Do?
Various types of offices depend on file clerks to handle the numerous tasks associated with file systems. A description of this position would include filing receipts, invoices, correspondences, cards and other types of records. Regardless if the company uses a numerical or alphabetical filing system, you will need to adhere to whatever system the office has. You will also be tasked with finding and getting rid of files when asked. Projections indicate that there is going to be a slight decrease in the number of file clerks that will be needed in the next 10 years. Across the country, a reduction of 3% annually is expected to occur. However, there is still projected to be around 3,750 job openings a year in this field, so it is still worth considering getting into.
File Clerks Skills and Abilities
A comprehension of clerical and administrative procedures will be required if you want to have a career in this field. That includes understanding record management systems, word processing and other essential office procedures. You will also need to know how to use various computer systems and software because many businesses are turning toward technology for the future of their recordkeeping systems. Excellent communication skills are needed, so you can accurately convey information regarding files to the proper people. The ability to alter your actions to conform to a certain order will be necessary in numerous organizations.
File Clerks Duties
Some of the more basic responsibilities of file clerks include reading and scanning materials and deciding how they should be organized. You will also need to input data into a computer and know how to retrieve that information if called for. Every office will have a different set of guidelines of how things are supposed to be filed, so you will need to conform to that set of rules exactly. You may also need to collect materials from various employees and departments and organize them accordingly. Your employer may also expect you to:
- Verify the correctness of documents.
- Sort through mail.
- Type up correspondences.
- Track materials and goods.
- Search databases to acquire information.
- Store items for long-term use.
File Clerks Tools and Technology
It should go without saying that you will regularly need to use filing cabinets and the various accessories associated with those. You should also become accustomed with using inkjet printers and fax machines to communicate with others. However, in this more modern, digital age, more companies are relying on electronic mail in order to talk with other departments. Some other types of software you will likely need to utilize include filing, accounting and medical software.
Education and Training for File Clerks
A college degree is not really necessary if you want to apply for a position as a file clerk. Most people are able to do fine with just a high school diploma or less. Since every company will have their own unique way of filing materials, the job will require a small amount of jobsite training to become familiar with how everything operates.
File Clerks Salary
A variety of factors go into determining the salary for a file clerk, but the median wage for file clerks across the nation tends to be around $13.26 per hour. If you are just starting out, then you may make closer to $8.87 an hour while more experienced clerks can make up to $21.28 an hour.
File Clerks Jobs by Geography
A large number of offices depend on file clerks, but the industries with the highest demand include physician offices, legal services and local government associations. The areas of the countries that have the best salaries for file clerks include the District of Columbia, Missouri and Oregon. States with the highest concentration for this line of work include Florida, New Jersey and California. There is a large demand for high-quality file clerks, so it is a good career to get into.