Like these retirement letter samples, your own letter will serve two important goals. First, you’ll want to help your employers handle your departure by giving them all the information they need for a smooth transition; additionally, , you’ll want to express appreciation for your employers and leave positive feelings behind as you walk out the door.
Ideally, you won’t be coming back here. In case your plans change, you can also add a third goal: Keep your bridges strong so you can walk back across them if necessary.
Say thank you: Let’s face it — there’s a strong chance you can’t wait to leave and head straight for the beach (or the park with your grandchildren). But even if you never want to see your boss again, be nice. Offer generous and respectful gratitude for everything this company has done for you.
Say it now: You may never have another — or a better — chance to share the positive feelings in your heart. And since your letter may go on record permanently, don’t hold back. A warm, encouraging message for your team or boss may have a surprising impact. As the old saying goes, one kind word can warm three winter months.
Keep your details clear and accurate: If you plan to leave on Tuesday the 24th, say so. If you’re like many retiring employees, your information may not be so set in stone. For example, if you’ll drop to part-time for an unspecified period, or you’re having knee surgery and you may or may not come back to work afterwards, make sure your employers know exactly what to expect (or not expect) from you.
Offer what you can: During your final weeks, your boss may want you to hire or train your replacement, hand off your work to several different people, or help others understand your unique filing system. Make yourself available if you can.