Remember: the aim of your permission letter is to convince the reader to grant you the authorization you need. To that point, your letter should be direct and detailed, sharing only the necessary facts and your specific request, as seen in our permission letter samples.
Be Straightforward: Right from the beginning of your letter, let the reader know exactly what you are asking permission for and why. By being clear with your request and the follow-through required, you’ll make it simple for your reader to understand what action they need to take.
Be Specific: Be sure to include all the necessary dates and times for your request, including when you’ll need the reader’s official decision by. Also include exactly what you’ll need from the reader in their response — i.e. a simple email reply or a signed permission form. Include any necessary paperwork with the request, if possible.
Be Brief: Don’t draw out your request by asking someone to read an overly long letter. Get to the point in a clear and concise manner, and then courteously sign off. A single page should be long enough, as demonstrated in our permission letter samples.
Be Courteous and Easy to Work With: It’s to your benefit to make the reader feel as good as possible about granting your special request. Be gracious and unassuming, and do as much as possible ahead of time to make their end of the deal as easy as possible by providing everything they need in the way of paperwork, shift replacements, etc.