The most common business letter format is called a “block format,” and as you start to type this message, you’ll make sure that your lines of text are justified to the left of the page. Start by typing in your address, then drop down a few lines and type the date. A few lines below that (again, flush to the left side), you’ll type in your recipient’s name and address.
Below this heading, you’ll provide a greeting (such as, “Dear President Thompson”) then you’ll break your thoughts into three key sections, starting with a polite introduction in which you state your purpose. Follow the introductory statement with a few paragraphs in which you round out whatever you’d like to say. Then close your message with a polite sign off and a clear description of whatever you’d action you’d like your reader to take following your statement. Conclude with a professional sign-off (“Sincerely” and“Respectfully” are both good options) and include your contact information.