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Instead of simply hoping for a job offer after your interview, put your best foot forward and keep your name out front by writing a well-crafted thank-you letter.
By reviewing the interview letter samples provided below, you can get a feel for the appropriate tone for your individual situation. The tips that follow will help you organize your thoughts and end your letter on a positive note.
How to Write an Interview Letter
The first step in writing a first-rate interview thank-you letter is to write it within the 24 hours that follow your interview.
If the company is conservative, your letter should be on the formal side. Other companies are informal or family-owned, in which case a handwritten note might be appreciated.
Review the various interview letter samples for style and tone, and use the following tips to personalize your thank-you.
Everyone gets their own letter. If you interviewed with more than one person, you owe them each their own letter. Courtesy copies won’t do.
Try to maintain the level of formality or familiarity of the interview. If the interviewer was introduced as Mr. or Ms., they should be addressed that way in your letter as well. If it was first names all around, the salutation should be that informal as well.
Say something at the beginning to help them remember you. Mention the position you interviewed for, the date and time you were there, and if there was something memorable that happened Ð like you and the interviewer sharing an alma mater.
Reinforce your qualifications. Based on what you learned in the interview, you should be able to determine their primary needs. Emphasize your understanding of their requirements and your strength in those areas.
Don’t get too sappy. Saying thank you is good manners and good business, but going overboard with praise makes you look fake. Don’t ruin your good standing by laying it on too thick.
How to Format an Interview Letter
An interview thank-you letter should be no longer than one page, four paragraphs at the most, and each paragraph should be only 3-4 sentences.
If you were on a first-name basis in the interview, it’s okay for the letter as well.
Use the first paragraph to identify yourself, name the job you interviewed for, and state your appreciation for their time and consideration.
The next two paragraphs should focus on what you learned about the company that day that has made the job even more enticing and what you have to offer that they need.
The last paragraph reiterates your gratitude and states your willingness to speak with them again at their convenience.
You’ll want to make the letter your own, but by reviewing the interview letter samples provided, you can get in the flow as your own words come to the surface.
Common Interview Letter Mistakes
- Using a fill-in-the-blank template: It doesn’t take much effort to make your thank you personal, but it will go a long way. Managers know a template when they see one.
- Proofreading: It’s always a mistake not to proofread carefully, and once your nicely written letter is in the mail with typos and misspellings, you’ll have done yourself more harm than good.
- Always be closing: It’s a sales motto, but when you’re a jobseeker, you’re selling yourself. Don’t miss an opportunity to push the product (YOU!) one more time in your letter.
You’ve Written Your Interview Letter. Now What?
Your interview thank-you letter is the beginning of your relationship building, and whether you get the job or not, you can build your network with these contacts. Ending on a positive note is important, so take a look at some of the interview letter samples to see how it’s done.
If you presented new information about your skills, you can offer to go into more detail at their convenience. This means you need to close with your name and contact information.
Make yourself available for further interviews. Leave the door open for further discussions and state that you’re open and available to continue the process.