The main purpose of your professional appreciation letter is to sincerely recognize what the recipient has done for you and the positive impact they’ve had on your work life. The key to writing a truly effective letter is to avoid cliches and broad, generalized statements; instead, make your note a personal celebration of their specific actions, as seen in our own appeal letter samples.
Be Specific: The more that you can pinpoint specific actions and their direct results in your letter of appreciation, the more likely the recipient will feel truly appreciated for their unique and individual contributions. In addition, such specificity can help to positively reinforce that behavior and inspire the person to repeat similar actions in the future.
Be Sincere: When writing your letter of appreciation, be sure to include only what you are truly grateful for and why. If you overwrite your letter with flowery language or exaggerate the impact of the person’s actions, it may come off insincere and do more harm than good.
Be Concise: Keep your letter polite, professional, and to the point. This isn’t an epic love poem, it’s a letter of appreciation. One to two paragraphs should be more than enough. Take a look at our appreciation letter samples for tone, length, and language suggestions.
Be Prompt:Send your letter of appreciation as soon as possible, while the events are still fresh in everyone’s mind. A letter that shows up too late might mistakingly suggest that the person and their actions weren’t really all that important to you in the first place.