The main purpose of your appeal letter is to convince the reader to reconsider your case. To that end, you should always stick to the facts and use clear well-thought-out arguments to get your point across, as seen in our own appeal letter samples.
Be Factual and Specific: If there are company policies or paperwork that supports your case, be sure to both reference this material and include the proper documentation — i.e. citing directly from the company handbook or printed emails. In addition, list the dates and times of any key events that occurred whenever possible. Specific facts will be important in helping a decision maker verify your story.
Be Honest and Admit Mistakes: If you’ve done something wrong in the situation, own up to it. By accepting your responsibility and sharing what you’ve learned in this instance, you can demonstrate your integrity to the reader and help them see you, and your point of view, in a more favorable light.
Be Brief and Stay Focused:You never know how much time your reader will have to commit to your cause; by sticking to the necessary facts of your well-reasoned argument, you’ll make the best use of their time and help them reach their decision as soon as possible. It’s more important for the letter to be good, rather than long: 1-2 pages is an ideal length.
Be Meticulous and Stay Professional:Your appeal letter will make a far better impression if it is well written and free of any spelling and grammar mistakes. Also, keeping your language professional and free of slang will help the reader to take you and your concerns more seriously.