Use this professional created Legal Secretary job description example to gain some inspiration on how to best craft your job description.
Legal secretaries are expected to have a deep knowledge of the most recent legal processes and terms. Preparing complaints, subpoenas, summonses, motions and related documents is also part of the job, as is performing legal research when necessary. The job might also involve some standard administrative tasks, such as answering phones and scheduling appointments.
In your legal secretary job description, be sure to note you prefer applicants who possess fine-tuned organizational and interpersonal skills. Legal secretaries should also be proficient writers and be able to handle sensitive personal and legal information.
Depending on the position and the company, some employers might prefer applicants who have obtained voluntary certification, such as Accredited Legal Professional, Professional Legal Secretary or Certified Legal Secretary Specialist. This is something else to consider including in your job description
Legal Secretary Job Description Template
Looking for a stable, rewarding career that offers the promise of longevity, great benefits and an energetic work environment? We would love to have you, an ambitious and self-motivated legal secretary, join our team and help us provide our clients with reliable and experienced services. Exercise your skills and provide invaluable administrative support as you work both independently and in cooperation with other talented members of our team. You can rest assured that your ideas and suggestions will be appreciated, understood and heard here. If you would love to work in a supportive and motivational environment that offers plenty of benefits and opportunities for growth, please reach out to us today and schedule your interview!
- Prepare and process subpoenas, appeals, complaints, pretrial agreements, motions, and other legal documents and papers as dictated by attorney.
- Answer, direct and place telephone calls. Take detailed messages or notes as needed, and ensure that the correct staff member receives them.
- Arrange for secure delivery of legal documents, or personally fax and mail correspondence to court officials, clients and witnesses.
- Schedule and arrange recurring or one-time appointments, meetings or conference calls between clients and appropriate legal staff.
- Organize, update and maintain case files, documents and law libraries both electronically and in hard copy form.
- Attend office meetings as requested and type and distribute office memos to the appropriate legal staff members.
- Make and file photocopies of documents, correspondence and other printed matter, ensuring that highly sensitive information is locked in a designated file for security purposes.
- Collect records and information under the direction of attorneys, including medical, employment and other pertinent records.
Job Skills & Qualifications
- Minimum of three years as a legal administrative assistant
- Proficient in Excel and Word
- Ability to type at least 65 words per minute
- Superior organizational and interpersonal skills
- Ability to prioritize and multitask efficiently
- Bachelor’s degree