Use this professional created Personal Secretary job description example to gain some inspiration on how to best craft your job description.
A personal secretary may sometimes be called a personal assistant—sometimes even an executive assistant. This person helps company supervisors and other upper-level managers with daily tasks, such as answering mail, filing, and developing reports and presentations.
The wording of your personal secretary job description is important. For example, you should explain if the job candidate is expected to travel with his or her boss. It is also important to include key attributes that matter to the boss, like creativity or an ability to follow orders and meet deadlines.
Personal secretaries, depending on the industry and job type, hail from diverse educational backgrounds, so use the job description to specify what is needed. Discuss soft skills, such as organizational ability, along with hard skills, such as knowledge of a computer program.
Personal Secretary Job Description Template
Are you looking for an exciting, fast-paced job that gives you freedom to exercise your skills and make a difference in your work environment? As a personal secretary, you will have the opportunity to facilitate inter-office communication and foster team unity as you ensure day-to-day office needs are met. Your essential, supportive role will be an invaluable asset, and your positive attitude will contribute to our overall culture of optimism, unity and success. As you work with knowledgeable and helpful team leaders, you’ll gain valuable experience that makes you even more respected in the workplace. Take your skills to the next level and receive the appreciation and recognition you deserve by joining our superstar team!
- Answer and transfer incoming calls, make outgoing calls, take messages and give information to callers in a friendly and professional manner.
- Greet visitors who enter the office and handle their inquiries when possible. If further assistance is needed, direct visitors to staff who can answer their questions or handle their requests.
- Operate office equipment, including copiers, fax machines and phone systems to complete daily job responsibilities.
- Maintain scheduling, coordinate speaking events and travel arrangements, and arrange in-office meetings between executive-level staff and clients.
- Coordinate the flow of information, mail and other correspondence, both internally and between staff and other organizations.
- Fill out and file forms in accordance with company policies and procedures.
- Distribute, read and properly route incoming mail and respond to routine letters and correspondence.
- Review the written work of other staff members on a routine basis, checking for issues with accuracy, grammar and spelling. Make changes or suggest recommendations for revisions when appropriate
Job Skills & Qualifications
- Three or more months of general office experience
- High school diploma or equivalent
- Excellent written and verbal communication abilities
- Strong editing skills and knowledge of English grammar
- Proficient in Microsoft Office Suite 2010
- Bachelor’s degree