Administrative Job Descriptions

Check out these professionally created Administrative job description examples and get some insight on how to best create a job description that falls under this specific job industry.

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Job Description Examples by Industry and Job Title

To find quality candidates, you need a great job description. Below you’ll find professionally written job description examples that can help give you some inspiration on how to best craft your own job description to attract the best candidates.

Administrative Assistant Job Description Template  

Administrative Assistant Job Description Template
Job Description Examples

Administrative assistants are responsible for handling the administrative tasks that make running an organization possible. They answer telephones and take messages, schedule appointments, arrange meetings, prepare reports and often perform basic bookkeeping. They may also be in charge of maintaining databases and filing systems. It is important to include correct accounting and finance job descriptions while trying to fill vacancies in your organization with dependable candidates.

According to the U.S. Bureau of Labor Statistics, administrative assistants earned a median annual salary of $36,500 in May 2015. This figure depends largely on location, experience and other factors, so it is vital that you understand the range that will keep you competitive with other organizations in your area. Once you know this, you can create a salary range that will attract the most desirable, qualified candidates.

Data Entry Clerk Job Description Template  

Data Entry Clerk Job Description Template
Job Description Examples

Data entry clerks must gather, evaluate and process data, including funding requests, purchase orders, sales reports and canceled checks to enter relevant data into spreadsheets and software quickly and without error. They are also responsible for researching data sources, verifying the accuracy of the data they find, and seeking new information sources. Creating posts with comprehensive accounting and finance job descriptions can be the first step to helping you find the perfect candidate for your company.

The BLS does not currently list pay information for data entry clerks. However, other similar positions have reported wages. Information clerks earned a median wage of $32,050 in May 2015, and general office clerks earned $29,580 in the same period. Data entry clerks can expect to earn a similar wage, and it is important to keep this in mind to hire the best person for the job.

Executive Assistant Job Description Template  

Executive Assistant Job Description Template
Job Description Examples

Executive assistants perform critical administrative tasks to help a business run efficiently. They usually are responsible for more complex duties for top executives and high-level administrative support. These responsibilities may include conducting research, reviewing incoming documents and preparing reports. Supervising other clerical staff may also be a part of the job. Creating strong administrative job descriptions is the logical first step in finding the right executive assistant.

The median salary for executive assistants is $53,370 per year, according to the BLS. Specific wages will vary depending on factors such as location and industry. An important part of hiring the perfect executive assistant is knowing and understanding the specific market salary in your area so you can create a salary range.

Office Assistant Job Description Template  

Office Assistant Job Description Template
Job Description Examples

Office assistants perform clerical and administrative duties that help support an organization. Along with answering the phone and taking messages, they may schedule events and arrange staff meetings. Preparing reports and editing documents as well as maintaining filing systems and databases are typical duties. If you want to find a competent office assistant, it is important to create the right administrative job descriptions.

According to the BLS, the median pay for office assistants in 2015 was $36,500 per year. Although the job outlook is a bit slower than average, this can vary depending on location and specific industry. In order to attract the right office assistant, it is important to understand the average wages in your area.

Office Manager Job Description Template  

Office Manager Job Description Template
Job Description Examples

Office managers direct and coordinate the administrative services of an organization. The duties vary, but typical responsibilities may include managing records, purchasing supplies, developing procedures or policies, planning budgets, supervising clerical personnel, and overseeing the maintenance of equipment. In order to attract quality and dependable office managers, it is important to create effective administrative job descriptions.

The BLS reports that the median annual wage for office managers was $86,110 in 2015. The job outlook is expected to grow as fast as average. Because salaries can vary from one location to another, it is a good idea to find out what the typical wages are in your area. This will ensure you are staying competitive when looking to fill an office manager position.

Personal Secretary Job Description Template  

Personal Secretary Job Description Template
Job Description Examples

Personal secretaries are responsible for administrative duties, typically for one particular person in an organization. Responsibilities may include scheduling appointments, basic bookkeeping, preparing reports or memos, or editing documents. Managing the phones and returning email messages may also be typical tasks. Writing effective administrative job descriptions is essential if you want to find dependable employees for your available positions.

The Bureau of Labor Statistics states that the median annual salary for personal secretaries was $33,910 in 2015. A variety of factors can affect wages, and it is a good idea to find out what is typical in your area. This will help you advertise a salary range that attracts high-quality personal secretaries.

Receptionist Job Description Template  

Receptionist Job Description Template
Job Description Examples

Receptionists are important to the success of an organization because they are often the first people to communicate with a client or customer. They not only answer the telephone and take messages, but they also welcome customers and direct them to the appropriate department. They handle email and mail and maintain paper documents. Creating comprehensive administrative job descriptions will help you find the perfect receptionist for your organization.

According to the BLS, the median annual wage for receptionists is $27,300. Pay varies according to the specific industry in which they work as well as the location. It is important to know what the expected salaries are in your area so you can hire the right receptionist.

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