Interview Appointment Letter

How to Write a Well-Rounded Interview Appointment Letter

An interview appointment letter is just what it sounds like. It is a letter that sets an appointment for an interview. A hiring agency can send this type of letter to a candidate as a reminder of an appointment. However, it can also be sent by a job applicant who wants to set up an appointment for an interview.

If you are ever in a position where you need to write this type of letter, you need to be sure that you can do it the correct way. This is more than likely the employer’s first impression of you, and you want it to be a good one. In order to write a good letter, you have to know how to format it and what content to include.

What to Include in Your Letter

When you write your interview letter you need to keep in mind the reason for writing it. The purpose of the letter should be clearly stated in the first paragraph. Since you are writing to get an interview, you also want to include some highlights from your resume. This will show the employer the skills you have that will fit with the position.

One of the most important pieces of content is the voice of the letter. You want to make sure to write in a professional way. As state previously, this letter is the first impression you give to a potential employer. If you come off uneducated, it may make them think that you are a bad fit for the company.

You also want to remember that the letter should be brief and to the point. You want to include your professional accomplishments, but you don’t want to make it too long. If you write a long letter, it can come across as rude. You expect the potential employer to take a lot of time out of their day to read your interview appointment letter. Make sure to include specifics about the appointment you want to make.

The format of the letter is flexible, but it should go something like this:

  • Your name and address
  • The date
  • The name of the person you are writing the letter to, if you know it

    • The name of the company and the company address
  • The salutation, or the “dear” and the name of the person you are writing to, if you know it

  • The content, and remember to include the purpose of the letter in the first paragraph and your plans to follow up in the last paragraph

  • The salutation, or the “sincerely” and then your name

    You also want to make sure to include your resume with the letter. This will give the employer a chance to get to know your professional side a little bit better.

    The Importance of the Letter

    This is an important letter because it gets your name into a business. If you are interested in working for a certain company, you have to let them know and try to get an interview. Because the letter is so important, you want to make sure to take your time and review it.

    You also want to make sure you do what you say in the letter. If you write that you are going to call to follow up, make sure that you do. You want to show them that you are professional. That means that you have to act professional.

    The interview appointment letter itself is important, but so is everything that happens after. You need to make sure to do everything professionally. Call or email like you said you would. Get to the interview on time. All of these professional steps will help you reach your ultimate goal of getting a job with the company.

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