Interview Acceptance Letter

When you want to interview for a job but you live far away from the job site, it is common practice to write an interview acceptance letter to the individual who will be interviewing you. Sending this type of letter is more than just a formality and can help you present yourself in a more responsible and positive light to the hiring manager.

Guidelines for Letter Content

Your interview letter will likely be one of the first points of contact that our interviewer has with you, and will undoubtedly help them develop an initial impression. Since first impressions are of utmost importance, it is imperative that you create a well-formatted interview acceptance letter that is free from typos and grammatical errors. Your letter should contain the following information:

  • Your Name and address
  • Name and address of the interviewer
  • Opening statement confirming the interview location, date and time

  • Your phone number in case the interviewee needs to change the interview time at the last minute

  • Closing statement thanking the interviewer for the opportunity

    It is always good practice to read your finished letter out loud at least twice through in order to make sure it is error-free and flows easily. It is also a good idea to read your letter to someone you trust so that they can give you valuable feedback.

    You may be tempted to make your letter longer than it needs to be, but fight the urge to include unnecessary or unsolicited information. Your finished interview acceptance letter should NOT include the following:

  • Redundant information about your qualifications and credentials

  • Small talk about other places you plan to see while traveling to your interview

  • Solicitations for travel advice, including where you should park prior to the interview or questions about whether or not you will be reimbursed for your gas or airplane tickets

    A well-crafted interview letter should be succinct and to-the-point without sounding brash or impersonal.

    Interview Letter Example

    The following example of an interview acceptance letter was written by Mrs. Carly Roper, who is seeking a position as a Chief Operating Officer for an international food company based in the United States called Global Sustenance. Mrs. Roper is scheduled to meet with the CEO of the company, Mr. Walt Broadbent, on August 3, 2015. Mrs. Roper must travel quite a distance to get to the interview and would like to confirm her attendance. Here is an example of her interview acceptance letter:

    Mrs. Carly Roper

    787 Windy Road Drive

    Nutrition, OR 43356

    July 2, 2015

    Mr. Walt Broadbent


    Global Sustenance

    5656 North Calorie Way

    Carb, TX 66502

    Dear Mr. Broadbent,

    I am writing this letter to confirm my interview with you which is scheduled to take place on August 3, 2015 at 3:00pm CDT (Central Daylight Time). This interview will be held in your office at Global Sustenance, which is located at 5656 North Calorie Way in Carb, TX. My understanding is that we will discuss my qualifications for the position of Chief Operating Officer within your company during this time.

    My travel arrangements are already secure, and I plan to arrive in Carb, TX on August 2, 2015. This will give me time to familiarize myself with my surroundings and prepare for our interview the next day. I understand that sometimes things come up at the last minute, and I am always willing to adjust my travel plans as needed. If you need to make any changes, please call me at 555-228-6234 and I will happily modify my schedule accordingly.

    I look forward to meeting with you on August 3 and learning more about the available position within your company. Please feel free to call me if you have any questions or would like to discuss anything with me prior to our interview. Thank you for your time and for the opportunity to meet with you regarding this position.


    Mrs. Carly Roper

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