Follow Up Interview Letter

Why You Should Write a Follow Up Interview Letter

The interview process if full of subtle nuances. You have to put your best foot forward at every step. That’s why you take the time to go through practice questions, research the company and think about what you’re going to wear before you go on an interview. However, once the interview is over you are not quite done. You should write a follow up interview letter.

This type of letter is written after you go on an interview. It provides you with an opportunity to mention information you may have forgotten to bring up during the interview. This type of letter does differ from an interview thank you letter because you aren’t just writing to thank the interviewer. You should include that in this letter though.

You should consider writing a follow up interview letter for many reasons. You should write it to give yourself one last opportunity to show the hiring manager that you are a good fit for the job. When you write it, you need to make sure to do it the right way.

One Last Opportunity

Writing a letter after your interview gives you a chance to:

  • Mention strengths or experiences that didn’t get brought up

  • Talk about abilities that you feel didn’t get enough talking time

    • Thank the interviewer for seeing you
  • Explore areas that the interviewer saw as weaknesses

  • Make positive comments about the company and the hiring process

    • Show how much you want to work there
    • Showcase your written communication skills

    You want to write a follow up interview letter to increase your chances of getting a second interview or the job. However, if you really want to increase your chances, you have to make sure that your letter is used correctly and well-written.

    Write the Right Way

    How do you write this type of letter the right way? You have to focus on the format and the content. You want the letter to be professional and straightforward. The format of this letter should be similar to the format of many formal letters:

  • Your name, address and contact information; can be in either the top left or right corners

  • The date; directly under your information on the same side

  • The name of the interviewer, their title, the company name and address; normally on the left side under the date

    • Greeting; under the interviewer’s information
    • Content; all left aligned
    • Ending salutations; under the content
    • Your signature; under the salutations
    • Your name printed; under your signature

    You want to make sure that you have the format right to intensify the professional look and feel of the follow up interview letter.

    While the format is important, the content is really the part that you need to make sure to focus on. In the first paragraph of the content you want to thank the hiring manager for taking the time to interview you. It shows that you are grateful for being seen, and it shows that you care about their time.

    The following paragraphs can include information that you felt was left out of the interview, information that you didn’t talk about enough or information that the interviewer thought was a weakness. It gives you time to really show them how strong of a candidate you are. Make sure that no matter what sort of information you include you keep the tone of the letter positive. You also need to find a balance between detail and length. You want to give plenty of information, but you don’t want to write a novel.

    The last paragraph is your time to let the interviewer know how much you want the position. Write that you can’t wait to hear from them, and that you hope you get a chance to talk to them more. This shows them that you are actively interested in working for their company.

    If you write a well-rounded, informative and professional follow up interview letter, you are increasing your chances of getting a second interview and therefore the job. Make sure to put the adequate amount of effort into the letter, so you can put your best foot forward.

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