Admin positions cover a wide range of roles, each essential to maintaining an efficient office environment. Whether applying for a position as an office manager, a copy room specialist, or a secretary, following these quick and easy tips and the admin cover letter example can make your cover letter shine.
- Do stress your ability to improve office operations in a support role.
- Don’t discuss prior workplace situations in negative terms. While it’s a point in your favor to highlight problems you’ve solved and the outcomes, avoid criticizing former coworkers or employers.
- Do mention specific examples of working independently and without supervision, showing a forward-thinking, proactive mindset.
- Don’t focus on things you don’t want to do. Employers want to know you’re fully engaged.
- Do list applicable technical skills, including PCs, office software, and printers. If you have familiarity with specialized software such as design or publishing tools, mention it if it’s relevant to the industry or team you’d be working with.
- Don’t apologize for not having a particular skill requested in the job advertisement. Your cover letter shouldn’t focus on detractors. Instead save that skill as a talking point for interviews to demonstrate adaptability and willingness to learn.
Looking for cover letter examples designed for admin careers? The samples below are geared toward helping receptionists, secretaries, office managers, and other admin pros craft letters that will wow employers and help you get hired!
Cover Letter Tips for Admin
The rules have changed for finding employment in the last few years. Here are a few things to keep in mind when looking for jobs as a Admin:
1. Work on your elevator speech. The new reality of our interconnected, social media focused world is that you may be called upon at any moment to throw a sales pitch on who you are and why you would make a great employee. It always helps to practice this beforehand.
2. Keep networking. Along with the first point, talk to everyone you know about your job search and have business cards handy to pass out. You don’t have to have a job to have a card; networking cards can be ordered online that have your name, contact information, and basic skills or credentials.
3. Look for more resources. It’s better to try a new approach than you have probably used in the past. Visit your local government offices, find new job banks online including those that are focused on your state, and join new social media sites that emphasize professional networking. Chances are, you will discover new avenues of information that you didn’t even know existed.
4. Keep a positive attitude. If you convince yourself that you can’t find a job, you probably won’t. Keeping a good frame of mind will make you more interesting to others, and give you the energy you need to do what you need to do to have a successful search.
5. Take the time to follow up. If you send out an email, follow it up with a phone call. If you sent out a cover letter, inquire to make sure it was received and when you can expect an answer. Showing interest in your future and your potential opportunities can prove to others that you are committed and driven.
Admin Job Seeking Tips
What you have heard is true; cover letters aren’t that effective anymore. You should be aware, however, that this does not mean they are obsolete or irrelevant. In many cases, it is the only contact you have with a hiring manager, so you will want to make sure you have one that is well written, so follow these tips before looking for jobs as a Admin.
1. Be unique. If you need help writing a cover letter, you can of course use a template, but strive to organize your information in a way that won’t look just like everyone else’s.
2. Don’t waste space. A cover letter is a short synopsis of your professional career and is usually no more than one page in length. Don’t put anything on your cover letter that is not relevant, important information. For instance, don’t put cover letter” at the top, or mention hobbies or activities that don’t showcase a skill.
3. Contact information is essential, but do it right. Most people are putting email addresses on their cover letter these days, but don’t use an unprofessional sounding address. If necessary, create a separate email account to use for professional purposes. The best email address uses some variation on your legal name.
4. Add focus. This means adding a branding or summary statement at the top of your cover letter that draws immediate attention to your best skills and qualities. Include key words here if you know what they are.
5. Organize for maximum effect. What’s most important is what the reader should see first. Your summary statement or accomplishments go at the top of your cover letter; your experience should always be listed in chronological order with the most recent experience first and working backwards.