Creating a well-designed resume that meets your employers’ needs is your first step to securing an interview. In most cases, a resume for a receptionist position should be straightforward and list your relevant experience in chronological order. When you know how to format a resume, you’ll have a better chance at piquing a company’s interest.
1. Choose black text and an easy-to-read font such as Times New Roman or Cambria. Since you’re applying for a job as a receptionist, you’ll want to know how to format a resume that’s traditional. Using colors and creative fonts may appear unprofessional and detract from your qualifications.
2. Include your contact information at the top of the resume. At the very least, your resume should include your name, a single phone number and an email address. Use a professional email address like YourName@gmail.com rather than SurferDude123@gmail.com. Many applicants also include a mailing address, which will let the company know that you live nearby.
3. Center the contact information. It’s acceptable to make your name larger than the rest of the text.
4. List your experience in reverse chronological format under an “Experience” heading. If possible, include the name of the company you worked for, your employment dates, your job title and a few details about your job responsibilities.
5. Don’t forget to include specific accomplishments that demonstrate how you have applied your skills in the past. For instance, if you were able to achieve an average of one minute for call waiting times at a former receptionist position, be sure to state this.
6. List your degree or degrees under an “Education” header in reverse chronological order. Start with the most recent degree you’ve acquired, and work backwards throughout your education history. If you’re not sure how to format a resume in this sense, only include information about your high school or your GED if that is the highest level of education you received. If you’ve taken some college courses but haven’t yet received a degree, list the name and location of the institution, along with an anticipated graduation date. Professional development courses, licenses and other certifications should also be listed in this section.
7. Keep your resume down to one or two pages. If you have less than 10 years of experience, the resume should not exceed a single page. Use two pages only if you have enough education and experience to fill up both pages. If you’ve been working for more than 20 or 30 years, it’s not necessary to list every job you’ve ever held. Employers are usually interested in your recent job history and the positions you’ve held that required you to exercise the same skill set needed from a receptionist.
8. Beef up your resume by adding volunteer experience. One of the biggest challenges of resume writing is knowing how to format a resume when you don’t have a lot of experience. While it’s best to keep experience related to receptionist work, adding internships or volunteer positions will demonstrate your work ethic and drive.
9. Include keywords from the description in the job posting. For instance, if the company mentions that they’re looking to hire a receptionist who is familiar with a particular software used for call monitoring, include this in your experience section.
10. format your resume in an aesthetically appealing way. The “Education” and “Experience” headers should be in bold. Former companies or job titles could be bolded as well. Even if you’re not sure how to format a resume, remember that consistency is key.
The extensive list of samples and tips at LiveCareer can be helpful for those who would like to craft the best resume for a receptionist position.