If you are one of many seeking the chance to work under an executive, you are committing to piecing together the best resume you can. It is necessary to account for your job history and to hold it up in the best light for the scrutiny of recruiters seeking advanced qualifications in executive assistance. Here, you’ll find tips for writing a resume work experience section that will take your application a step further and give you more chances to land an interview.
What to Include in an Executive Assistant Resume Work Experience Section
Applicants writing a resume work experience section will start by compiling a list of jobs held from most to least recent. For each position, write down the name of the company and location by city and state, job title and dates worked there by year. Don’t include anything before the last 15 to 20 years unless it’s very relevant to the position at hand or it’s the only job you’ve held for that period. Skip your previous salary.
Even if you’ve worked for an impressive person, never name-drop executives you’ve worked for in the past or give out their contact information on paper. Employers are skittish about attaching their names to assistants who may abuse their connection to them. Instead, ensure your discretion by referring to your bosses by job title. For example: Assistant to the CEO.
Continue writing a resume work experience section by pulling together five to eight bullet points for each position that paint a picture of what each job was like. These include day-to-day tasks, acquired skills and accomplishments. Prioritize points that show increasing levels of responsibility, and quantify successes as much as possible. Example highlights include organizing events, representing a company branch at conferences or leading a team on a project. You now have a functional timeline of your job history.
How to Format an Executive Assistant Resume Work Experience Section
The next step is to polish things up. Look carefully over your descriptions when writing a resume work experience section. Watch out for mistakes on past/present tense so you don’t confuse the reader between positions you currently hold and once held. Challenge yourself to use active words and phrases and avoid redundancies to highlight parts of your description and create a more engaging read overall. Avoid abbreviations unless they are very common, and don’t let your descriptions become paragraphs.
Following all this, your resume work experience section will have clean, brief descriptions that trace an easy-to-follow career path.
Great Example of an Executive Assistant Resume Work Experience Section
Hard Design Solutions – Springfield, CA
Executive Assistant, 2010 to present
- Support CEO in scheduling, reception and administrative duties.
- Gather research materials for industrial design projects.
- Relay reports between CEO and design staff.
- Attend and keep records of board meetings and phone conferences.
- Assemble and promote marketing materials at IDSA International Conference.
- Coordinate digitization of design archives from over 30 years of documents and plans.
Weirdo Tech Co. – Seattle, WA
Product Development Assistant, 2005 to 2010
- Supported design team managers in reception and administrative duties.
- Scheduled and supervised use of facilities and staff meetings.
- Documented product demonstrations and summarized functions for internal presentations.
- Ensured classification of sensitive documents by instituting security protocols.
- Completed on-site training in handling and archiving design documentation.
If you are seeking more help writing a resume work experience section or some other part of your executive assistant application, there are more resources available at LiveCareer.