Creating a resume to gain a position as an administrative assistant requires highlighting organizational skills and the ability to multitask. Learning how to format a resume that makes a great first impression could be the difference between getting a job or being overlooked because of someone with a stronger resume. Emphasizing past work experience and accomplishments is a great way to put your best foot forward.
When generating a resume for an administrative assistant position, you need to understand what the employer is seeking in a potential employee. Tailor the resume to fit the needs of the company where you are applying. For example, if you will be assisting with running events, state that you are an innovative and quick learner and that you know how to coordinate and plan a variety of events and activities.
Create a heading that includes your contact information. You should write your name in a larger font and make it bold. Include your city of residence, cell phone number and email address. When including your email address, make sure it is professional and not something you might have used in high school. Remember that you are making a first impression and want the employer to know you are responsible and professional.
Include an objective or summary when learning how to format a resume. Most employers are looking for a summary statement that gives them a quick glimpse of your qualifications. This section of the resume should be about four to six lines and contain an overview of experience, skill sets and personality traits desired for an administrative assistant position.
List previous employment beginning with the most recent and providing locations. Using specific word choices will help entice employers to carefully read your resume. Consider action words like communicate effectively, computer proficiency, and attention to detail. You not only want to generate interest in your skills and accomplishments, but you also want to indicate employment longevity if you have worked for a company for a number of years.
Establish the skills you have acquired that will make you an excellent administrative assistant. This might include knowledge of specific software like Microsoft Office, Excel and Publisher. You should also include expertise in email, scanning, copying and even transcription. Most employers looking for an administrative assistant expect the employee to be able to work independently and take over tasks that will give the boss more time to focus on the company. Learning how to format a resume to highlight skills, such as using a table format, gives potential employees an edge.
Identify awards and accomplishments that would be relevant for an administrative assistant job. If you belong to specific professional organizations, list those in this section. You may also include recognition for military awards if they make you appear a better candidate for the job of administrative assistant. When thinking about how to format a resume, consider using bullet points instead of paragraphs to create visual interest in the resume.
Acknowledge your educational background. If you graduated from college or a certificate program more than a couple years ago, leave off the dates. People who excelled in school should state they were on the Dean’s List or graduated with honors. If you earned a certificate for a specific job, present the qualifications and licenses you might have gained.
When considering how to format a resume, the tips and suggestions offered by LiveCareer can help create the perfect document to gain a job as an administrative assistant. Once you have all of your resources together, get started on writing your resume.