Creating the perfect resume is just as critical as the skills listed on it, in particular for office personnel. If you’re wondering how to format a resume, concentrate primarily on your skills and then list any educational background afterward. Become a successful administrative assistant by using these formatting tips.
1. Start with the Contact Information.
State your name and address at the top of the resume, and follow that information with your phone number. Clearly note if the contact information is your home, office or mobile phone number. If you have multiple numbers, always list the best contact number first. Add your email address at the end of the contact information so that it’s as prominent as possible. Avoid using your personal email with an unusual name. Create a professional email that’s simply your first and last name if possible.
2. Create the Summary Statement.
When you’re taught how to format a resume, most professionals suggest a summary statement over an objective statement. Create a single paragraph about four to six lines in length that describes what you have to bring to the company. Your position is relatively straightforward, so it’s important to document your strengths as well as any personality traits and soft skills that will be of benefit. This summary is like a 30-second “elevator pitch,” and it may make all the difference in either catching the employer’s attention or discouraging him or her from reading further. Make sure to use sentence fragments for maximum concision and, like with the rest of the resume, use the first-person voice but without using the actual pronoun “I.”
3. Use Creative Language in the Summary.
Office workers have very similar skill sets like typing speed and filing accuracy, and these are important factors to think about when debating how to format a resume for an administrative assistant position. Selecting actionable words for your summary helps garner attention. For example, you don’t just speak with customers, but you negotiate or discuss products with them. The skills you mention must paint a picture in the employer’s mind that you take charge of the duties handed to you and are able to complete them in a timely manner. Attention to detail within the resume reflects positively on your skills each day. As a result, employers will call you first before other applicants.
4. Showcase Your Highest Degree.
Mark the next resume section as the education area by using bold text. Select your top degree and highlight it here. Write out the entire degree title, the college’s name and your graduation date. As you learn how to format a resume, you’ll notice that education tends to come second after the summary of skills. Although your degree is critical to your overall career, employers want to see skills that have been applied in previous jobs with consistent success. These skills can translate into a strong candidate for the hiring employer.
5. Omit the References.
There is no need to end the resume with a statement like “References Available upon Request” because the employer will likely ask for them during the interview.
When you go online to research how to format a resume, dozens of websites pop up as a result. You may find that using respected sites for formatting tips, such as LiveCareer, makes the process easier. These websites offer you some help, but your final draft should ultimately describe you as an individual and talented employee.