Want to use this letter?
While not a pleasant task, preparing a termination letter is usually necessary when formally ending an association with an employee. It’s important to have a termination letter on file in the event that there are any disagreements over issues such as the cause for termination and what final compensation an employee is due to receive. This office assistant termination letter provides a clear example of how to structure a termination letter.
City, State, Zip Code
Cell: 000-000-0000
email@email.com
Dear Mr. Diaz,
This letter is in regards to the fact that you have failed to appear for work for the past three weeks. Since you did not provide any documentation requesting time off from work, we have no choice but to terminate your employment with Pacific Industries as an office assistant effective March 10th, three weeks since you first failed to show up for work.
We have made numerous attempts to contact you, with no response. As per the employee handbook you received when hired, we have the authority to terminate your employment since you have clearly violated company policy. Your unexplained work absence has unfairly forced other employees to assume your daily duties.
Unless you contact this office in an effort to resolve this issue, we will assume that you accept the terms of this termination letter in accordance with company policy regarding such matters. Your final paycheck, including any additional compensation you may be due, and personal effects remaining at your desk will be mailed to you.
Regards,
Evelyn Burrows
