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123 Fake Street, City, State, 91010
Cell: 000-000-0000
email@email.com
Dear Mr. Hampton,
Effective upon receipt of this letter, please be advised that you are being put on paid administrative leave for the course of an audit of your records. Please leave your laptop and any files you may have in your possession with your direct supervisor, Ms. Smith. In addition, we will need any passwords for access to files on your laptop and voice mail.
This audit is being conducted as a result of discrepancies discovered in the area of bookkeeping for which you are responsible. It is anticipated that the investigation will be completed within two weeks, but that is not certain. We may require further information from you, and in that case we’ll contact you directly. Please ensure that Ms. Smith has a current phone number before you leave your workstation.
During the course of this audit, you will not be permitted on company premises and we are requesting that you refrain from contact with your co-workers. If you have any questions as the investigation continues, you can contact George Hilton in Human Resources at 000-000-0000.
After all facts in this case have been examined, you will be notified of the findings of this audit which could result in reinstatement, further disciplinary action, or termination.
Regards,
Wayne Ward
